Prior to Travel

·         Complete Travel Authorization Form and turn in to your Administrative Assistant at least 30 days prior to day of  travel: (Signatures on this form are not required.  Approvals are done electronically once the information is entered into the Banner Travel & Expense Management System)

  • All travel on behalf of Virginia Tech Business must have a Travel Authorization Form entered in the TEM system even if all expenses are being paid by the Host.

·         If traveling internationally, please purchase travel insurance (CISI) prior to your trip.

·         Remember if you are planning to drive check with Fleet Services for availability.

·         If renting a vehicle there are several charges that are NOT allowable:

  •  Liability Insurance (liability insurance may, only, be purchased if renting a car internationally)
  •  Roadside Assistance
  •  Refueling charges  

·         When booking your accommodations you should check the per diem rates.

·         Purchases that your Administrative Assistant may complete are:

  • Flights
  • CISI insurance
  • Conference Fees

·         If you have any questions regarding travel, you can contact the Center's Administrative Staff, Katrina Loan or visit Travel on the Virginia Tech Controller website.

Post-Travel

Upon your return you should complete your Travel Reimbursement Request form within the Universities Policy timeline.